Privacy Policy

Pewbeam Inc, trading as Pewbeam ("Pewbeam", "we", "us", "our"), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and share information when you use the Pewbeam desktop application ("the App", "the Software").

By using Pewbeam, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use the Software.

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1. Information We Collect

1.1 Information Stored Locally on Your Device

The following data is created and stored entirely on your device. We do not have access to it, and it is never transmitted to our servers:

• Sermon transcripts — The full text of transcribed sermons
• Transcript history — Date, duration, word count, and confidence scores for each session
• Sermon notes — AI-generated notes saved to your device after generation
• Custom themes — Theme designs you create, including fonts, colors, backgrounds, and layout settings
• App settings — Your preferences including microphone selection, Bible translation, display mode, and theme choices
• Bible search history — Recent searches performed within the app
• Verse queue — Verses queued for display during a session

1.2 Information Transmitted to Third-Party Services

When you use certain features, data is transmitted to third-party services for processing:

Audio data (Deepgram — online transcription)

• When using online transcription mode, audio from your selected microphone is streamed in real time to Deepgram's servers for speech-to-text processing
• Deepgram processes the audio and returns transcription text
• Deepgram does not store your audio data after processing
• Audio is streamed only while transcription is active — when you stop transcription, streaming stops immediately
• See Deepgram's privacy policy: https://deepgram.com/privacy

Transcript text (OpenAI — sermon notes)

• When you generate sermon notes, the transcript text is sent to OpenAI's API for AI processing
• OpenAI returns structured sermon notes, which are saved locally on your device
• We use OpenAI's API tier that does not use your data for model training
• Transcript text is only sent when you explicitly request sermon note generation — it is never sent automatically
• See OpenAI's privacy policy: https://openai.com/privacy

License data (Keygen)

• When you activate, deactivate, or validate a license, the following is transmitted to Keygen.sh:
  • License key
  • Device fingerprint (a hardware-based identifier unique to your device)
  • Machine name (your computer's name)
• This data is used solely for license activation and validation
• See Keygen's privacy policy: https://keygen.sh/privacy

1.3 Anonymous Usage Analytics (Opt-In)

If you choose to enable usage analytics in Settings, anonymous event data is sent to PostHog. Analytics are disabled by default and can be toggled on or off at any time.

What is collected when analytics are enabled:

• App lifecycle events (app opened, session ended)
• Feature usage events (transcription started/stopped, verse detected, verse displayed, search performed, sermon notes generated, output enabled/disabled, theme changed, setting changed, license activated)
• Device metadata: randomly generated device ID (not tied to your identity), platform (macOS/Windows), app version, license tier, primary Bible translation

What is never collected:

• Sermon content or transcript text
• Audio recordings
• Bible verses viewed or searched
• Personal information (name, email, address, phone number)
• IP addresses (PostHog is configured without IP collection)
• Precise location data
• Any content you create within the app

The device ID is a randomly generated UUID created at installation. It is not derived from hardware identifiers and cannot be used to identify you personally.

1.4 Automatic Update Checks

Pewbeam checks for software updates on startup by contacting our update server. This request includes:

• Current app version
• Operating system and architecture

No personal information is transmitted during update checks.

2. How We Use Information

We use the information described above for the following purposes:

We do not use your data for advertising, profiling, or selling to third parties.

3. How We Store Information

3.1 Local Storage

All sermon transcripts, notes, themes, and settings are stored locally on your device in the following locations:

• macOS: ~/Library/Application Support/Pewbeam/
• Windows: %APPDATA%/Pewbeam/

This data remains on your device unless you explicitly export it (e.g., exporting a transcript as PDF or exporting themes as JSON). We do not have access to locally stored data.

3.2 License Data

License activation data is stored locally on your device in an encrypted format (AES-256-GCM). The license key, tier, and activation status are also stored on Keygen's servers for license management purposes.

3.3 Analytics Data

If analytics are enabled, event data is stored on PostHog's servers. PostHog retains data according to their data retention policies. You can disable analytics at any time, which stops all future data collection. To request deletion of previously collected analytics data, contact us at hi@pewbeam.com.

4. How We Share Information

We do not sell, rent, or trade your personal information to third parties.

We share data only with the following third-party service providers, solely for the purposes described in this policy:

Each provider processes data according to their own privacy policies, linked in Section 1.2.

We may also disclose information if required to do so by law, court order, or governmental request, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

5. Data Retention

6. Your Rights and Choices

6.1 Analytics Opt-Out

Usage analytics are disabled by default. You can enable or disable analytics at any time in Settings > Help > Usage Analytics. Disabling analytics immediately stops all data collection.

6.2 Data Deletion

• Transcripts and notes: Delete individual transcripts from the Transcript History panel, or use bulk delete to remove multiple at once.
• Custom themes: Delete themes from the Theme Designer.
• All local data: Uninstalling Pewbeam removes all locally stored data.
• Analytics data: Contact us at hi@pewbeam.com to request deletion of analytics data collected while analytics were enabled.
• License data: Deactivate your license within the app. Contact us to request deletion of license records from Keygen.

6.3 Data Portability

You can export your data from Pewbeam at any time:

• Transcripts — Export as PDF, DOCX, or Markdown
• Sermon notes — Export as PDF, DOCX, or Markdown
• Custom themes — Export as JSON (individual or all themes)

6.4 Access Rights

Since we do not store your sermon content, transcripts, or personal information on our servers, there is no server-side data to access. All your content is stored locally on your device and is accessible to you at all times through the app.

If you have enabled analytics and wish to access the anonymous event data associated with your device ID, contact us at hi@pewbeam.com.

7. Children's Privacy

Pewbeam is not directed at children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us at hi@pewbeam.com and we will take steps to delete such information.

8. Security

We implement reasonable security measures to protect data processed through our services:

• Local data encryption: License data stored on your device is encrypted using AES-256-GCM
• Transport encryption: All data transmitted to third-party services uses HTTPS/TLS encryption
• Content Security Policy: The app enforces a strict Content Security Policy to prevent unauthorized data exfiltration
• No server-side storage: By design, we do not maintain servers that store your sermon content, minimizing the attack surface

However, no method of electronic storage or transmission is 100% secure. We cannot guarantee absolute security of your data.

9. International Data Transfers

If you use Pewbeam outside the country where our third-party service providers are located, your data may be transferred to and processed in other countries. By using the Software, you consent to such transfers. Our service providers maintain appropriate safeguards for international data transfers:

• Deepgram — Based in the United States
• OpenAI — Based in the United States
• Keygen — Based in the United States
• PostHog — US-hosted instance (us.i.posthog.com)

10. Bible Text and Copyright

Pewbeam displays Bible text from six translations. The Bible text is stored locally on your device as part of the application installation. We do not track or monitor which Bible verses you view, search for, or display.

The inclusion of copyrighted Bible translations (NIV, NKJV, NLT, ESV, NASB) is subject to the terms of the respective copyright holders. See the Terms of Service for full copyright notices.

11. Changes to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you through the Software or by other reasonable means. The "Last Updated" date at the top of this policy indicates when it was last revised.

Your continued use of Pewbeam after changes to this policy constitutes acceptance of the revised policy.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your data, contact us at:

• Email: hi@pewbeam.com
• Website: pewbeam.com
• Legal Entity: Pewbeam Inc

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Summary Table

For quick reference, here's what Pewbeam does and does not do with your data: